Administrative Assistant

About the role

We are looking for a highly organised and proactive Administrative Assistant to ensure the smooth operation of our daily activities. The successful candidate will be detail‑oriented, reliable, and capable of handling multiple tasks in a fast‑paced environment while maintaining professionalism.

Key responsibilities

• Provide general administrative support across the office.
• Manage correspondence, including emails, phone calls, and internal communications.
• Handle office supplies, equipment inventory, and liaise with suppliers as needed.
• Maintain accurate physical and digital filing systems for efficient document retrieval.
• Assist with data extraction and organisation, such as scanning and extracting statistics from reports.
• Support invoice management by tracking, classifying, and coordinating with Finance for timely processing.
• Contribute to ISO 27001 and ISO 9001 implementation, including documentation control, compliance tracking, and audit preparation.
• Perform any other related duties assigned by management.

Required profile

• Minimum education: High School Certificate (HSC) or equivalent.
• Proven experience in administrative or office support roles.
• Excellent written and verbal communication skills.
• Strong organisational abilities and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Positive, professional attitude with strong interpersonal skills.
• Capability to work independently as well as part of a team.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).