Executive Assistant (Consulting Department)

About the role

The Executive Assistant provides high‑level administrative and operational support to Consulting Partners, ensuring smooth day‑to‑day management of the department. This role goes beyond traditional assistance, encompassing coordination of departmental operations, risk‑management formalities, debtor follow‑up, internal communication, and project administration.

Key responsibilities

• Manage complex calendars, appointments, meetings and travel arrangements for Consulting Partners.
• Prepare agendas, presentations, reports, correspondence and other documentation.
• Coordinate internal and external meetings, handling logistics and follow‑up actions.
• Screen and prioritize communications, maintaining confidential records with discretion.
• Oversee departmental administrative activities, monitor deadlines and facilitate communication among partners, managers and support teams.
• Coordinate risk‑management documentation, ensure compliance approvals and track engagement renewals.
• Monitor outstanding client invoices, support billing and collections, and prepare debtor status reports.
• Assist with engagement administration, project coordination, proposal preparation and resource scheduling.
• Build effective relationships with clients, partners, managers and internal support functions.

Required profile

• Proven experience providing executive‑level administrative support to senior leaders.
• Strong organizational abilities and attention to detail.
• Excellent communication skills and the ability to liaise across multiple teams.
• Discretion in handling confidential and sensitive information.
• Ability to manage multiple priorities and meet tight deadlines.

Required skills