Associate Executive – Secretarial

About the role

We are seeking an Associate Executive to join our Secretarial team within a leading Investor Services group. You will support corporate governance and regulatory activities while developing technical expertise in a collaborative environment.

Key responsibilities

• Prepare board packs, organise annual meetings, draft resolutions and maintain statutory registers.
• Assist with corporate actions such as director/auditor changes, share transactions, bank mandate updates and registered office changes.
• Perform AML/KYC due diligence on directors, shareholders and related parties, and follow up on missing documentation.
• Support regulatory and compliance processes, including payment instructions, licence renewals, TRC applications and audit assistance.
• Maintain high‑quality records, update internal systems (e.g., Microgen 5Series) and manage electronic/physical filing.

Required profile

• Strong attention to detail and ability to work under tight deadlines.
• Good understanding of corporate secretarial, regulatory and compliance requirements.
• Excellent written and verbal communication skills.

Required skills

• Experience with Microgen 5Series or similar corporate secretarial software.

What we offer

• Competitive remuneration based on market rates and individual qualifications.
• Generous pension scheme with employer contributions.
• 22 days of paid annual leave plus enhanced parental benefits.
• Flexible working arrangements to support work‑life balance.