Office Secretary and Executive Assistant

About the role

We are looking for a proactive Office Secretary and Executive Assistant to manage day‑to‑day administrative activities and provide high‑level support to senior management. The role combines front‑office duties with executive assistance, ensuring smooth operations and professional representation of the organization.

Key responsibilities

• Manage daily office administration, including telephone handling, email screening, visitor reception, and supply replenishment.
• Coordinate with suppliers, service providers, and external stakeholders to maintain office functionality.
• Maintain accurate records, databases, and administrative documentation.
• Provide comprehensive support to senior executives: calendar management, meeting coordination, agenda preparation, and minute taking.
• Draft correspondence, prepare presentations, reports, and other executive documents.
• Arrange travel, accommodation, and transportation logistics for executives.
• Handle confidential information with discretion and follow up on action items.
• Assist HR and general administrative tasks, including staff record keeping and report preparation.

Required profile

• 5–7 years of experience in a combined office secretary and executive assistant role.
• Excellent communication and interpersonal skills.
• Strong organizational, time‑management, and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently and solve problems proactively.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).