Associate Executive

About the role

The Associate Executive will support the Operations Unit‑Head in delivering high‑quality fund administration and corporate secretarial services. Working closely with senior team members, you will ensure client deliverables are accurate, compliant and timely while developing a strong understanding of each client’s unique requirements.

Key responsibilities

• Work under the guidance of seniors and the Operations Unit‑Head.
• Maintain proper records in line with internal and legal requirements.
• Ensure final client deliverables are 100% correct in quality and accuracy.
• Develop full awareness of individual client needs and requirements.
• Perform day‑to‑day tasks promptly, including monitoring and follow‑up.
• Maintain bank accounts, open new accounts, initiate transfers and liaise with banks.
• Effect statutory filings with FSC, ROC and other statutory bodies.
• Maintain statutory registers and prepare board papers, minutes and director/shareholder meeting documentation.
• Handle certification, notarisation, apostillation and consularisation of documents.
• Index and file executed agreements and documents correctly.
• Conduct customer due diligence (CDD) in line with AML regulations and keep records up to date.
• Perform ad‑hoc corporate secretarial tasks as assigned.

Required profile

• 1‑2 years of experience in the global business sector (advantageous).
• University degree from a recognised institution.
• Pursuing a professional ICSA qualification or equivalent.
• Client‑service mindset with strong written and spoken communication skills.
• Ability to multi‑task, prioritize and manage time effectively.
• Excellent organisational and interpersonal abilities.
• Goal‑oriented, quick learner and able to work under pressure.

Required skills

• Microsoft Word
• Microsoft Excel