Admin & Lease Coordinator

About the role

The Admin & Lease Coordinator will support the Leasing team on a new retail mall project, ensuring tenant and lease information is accurate, up‑to‑date and properly documented throughout the tenant lifecycle.

Key responsibilities

• Maintain and update the leasing database, tenant records and lease agreements, including amendments, renewals and related documentation.
• Act as the primary point of contact for tenants on administrative and lease‑related matters, coordinating collection of information, signatures and compliance documents.
• Prepare and organise physical and electronic leasing files, correspondence, reports, trackers and other administrative documents.
• Coordinate with Legal, Finance, Operations, Marketing and other internal departments to ensure tenant documentation complies with lease conditions and internal requirements.
• Monitor key deadlines such as lease expiries, renewal dates and deposit guarantees, and follow up on any missing documentation.

Required profile

• Organised and detail‑oriented with strong administrative abilities.
• Proactive, solution‑oriented and able to work independently.
• Reliable and discreet when handling confidential information.
• Comfortable communicating with tenants and external stakeholders.
• Able to prioritise multiple tasks and meet deadlines.
• Team player with a professional attitude.

Required skills

• Microsoft Excel
• Microsoft Word