Administrative Coordinator

About the role

The Administrative Coordinator provides day‑to‑day administrative and operational support to the organization, working under the direct supervision of senior management. The role ensures a well‑organized office environment, coordinates with internal departments and external vendors, and assists HR and management with a variety of tasks.

Key responsibilities

• Maintain office layout, inventory of stationery and equipment, and initiate procurement requests.
• Monitor office conditions, coordinate maintenance and repair services.
• Support onboarding logistics for new hires, preparing materials and liaising with relevant departments.
• Collaborate with headquarters to review and maintain office policies and procedures.
• Oversee daily office operations, provide status reports to management.
• Liaise with IT for equipment needs, troubleshooting, and maintenance requests.
• Track vendor invoices and ensure timely payment processing.
• Assist in negotiating and administering contracts with vendors and service providers.
• Serve as point of contact for visitors, ensuring a professional welcome.
• Respond to staff inquiries regarding stationery, hardware, and travel arrangements.
• Coordinate facility‑management vendors such as cleaning, catering, and security.
• Help plan and execute internal and external events, team activities, and conferences.
• Provide administrative support to local management, including scheduling and meeting coordination.
• Maintain digital and physical filing systems and manage office supply inventory.
• Arrange travel for staff, including flights, hotels, and car rentals in line with company policy.
• Handle incoming and outgoing correspondence via phone, email, and written communication.
• Perform additional administrative duties and ad‑hoc tasks as assigned.

Required profile

• Strong written and verbal communication skills in English.
• Excellent organizational abilities and high attention to detail.
• Ability to manage multiple tasks and priorities in a professional manner.
• Proactive attitude with a customer‑service mindset.

Required skills