Administrative Coordinator

About the role

The Administrative Coordinator provides day‑to‑day administrative and operational support to the organization under the direct supervision of senior management. This role ensures a well‑organized office environment, coordinates with internal departments and external vendors, and assists HR and the management team with a variety of tasks.

Key responsibilities

• Maintain office layout, manage stationery and equipment inventory, and initiate procurement requests.
• Monitor office conditions and coordinate maintenance and repair services.
• Support onboarding logistics for new hires, preparing materials and liaising with relevant departments.
• Collaborate with Headquarters to review and maintain office policies and procedures.
• Oversee daily office operations, provide status reports to management, and serve as point of contact for visitors.
• Liaise with IT for equipment needs, troubleshooting, and maintenance requests.
• Track vendor invoices and ensure timely payment processing.
• Assist in negotiating and administering contracts with vendors and service providers.
• Coordinate facility management services such as cleaning, catering, and security.
• Help plan and execute internal and external events, team activities, and conferences.
• Provide administrative support to the local management team, including scheduling and meeting coordination.
• Maintain digital and physical filing systems and manage office supply reorders.
• Arrange travel for staff, handling flights, hotels, and car rentals according to company policy.
• Handle incoming and outgoing correspondence via phone, email, and written communication.
• Perform additional ad‑hoc administrative duties as assigned.

Required profile

• Strong written and verbal communication skills in English, adaptable to different audiences.
• Excellent organizational abilities with high attention to detail.
• Ability to manage multiple tasks and priorities in a professional manner.

Required skills