Assistant Company Secretary

About the role

Bank One is looking for an experienced Assistant Company Secretary to support its Corporate Affairs function. The role ensures sound corporate governance, efficient board and committee administration, and compliance with statutory, regulatory and internal requirements across the banking institution and its related entities.

Key responsibilities

• Assist in planning, scheduling and logistics for Board and Board Committee meetings, including preparation of governance calendars.
• Coordinate collection, review and circulation of meeting notices, agendas, papers and supporting documentation.
• Attend meetings as required, ensure quorum, and prepare accurate minutes, matters‑arising schedules and extracts of resolutions.
• Monitor follow‑up actions from meetings and liaise with action owners to ensure timely closure.
• Maintain secure records of meeting packs, resolutions, minutes and attendance.
• Organise logistics and events involving directors as delegated.
• Track departmental expenditures and report on them.
• Support corporate governance initiatives, review governance frameworks, charters, terms of reference and delegated authorities.
• Assist in preparing induction programmes and director development initiatives.
• Prepare statutory filings, regulatory submissions and maintain statutory registers and corporate records.
• Liaise with internal stakeholders, regulators, auditors and other parties for compliance matters.

Required profile

• Proven experience in corporate secretarial or governance support within a banking or financial institution.
• Strong understanding of company law, banking regulations and internal governance standards.
• Excellent organisational skills with the ability to manage multiple board and committee processes.
• Attention to detail and ability to produce clear, accurate documentation.

Required skills

What we offer

• Opportunity to work in a dynamic, innovation‑driven banking environment.
• Exposure to high‑level board governance and regulatory processes.
• Professional development and director‑level interaction.