Corporate Administrator

About the role

Apex Group, a global fund administration and middle office solutions provider founded in Bermuda in 2003, is hiring a Corporate Administrator. The role works under the guidance of seniors and under the overall supervision of an Operation Unit Head, and is a permanent position.

Key responsibilities

• Maintain proper records in line with internal and legal requirements, ensuring client deliverables are accurate and complete.
• Maintain bank accounts, including opening new ones, initiating transfers and liaising with the bank.
• Perform day-to-day tasks in a timely way, including monitoring tasks.
• Handle statutory filings with the FSC, ROC and other bodies, and maintain statutory registers.
• Convene director and shareholder meetings, prepare Board papers and minutes.
• Complete and follow up certification, notarisation, apostille and consularisation of documents, and keep executed documents indexed.
• Carry out customer due diligence (CDD) under the AML Code and keep an updated CDD list for all companies.
• Complete ad hoc work assigned by seniors.

Required profile

• 2-3 years of experience in the global business sector or an audit firm is an advantage.
• Degree from a recognised institution.
• Client service mindset, good written and spoken communication, and strong organisational and interpersonal skills.
• Able to multi-task, prioritise, work under pressure and adapt quickly.

Required skills

• Proficiency in MS Office (Word, Excel).