Executive Assistant – Corporate Services

About the role

Apex Group is seeking an Executive Assistant to support its global fund administration and middle‑office operations. You will work closely with directors, shareholders and clients, ensuring high‑quality deliverables and smooth day‑to‑day administration.

Key responsibilities

• Maintain accurate records in line with internal and legal requirements.
• Convene director/shareholder meetings and prepare high‑quality board papers.
• Verify minutes drafted by team members and ensure final client deliverables are error‑free.
• Handle certification, notarisation, apostillation and consularisation of documents promptly.
• Manage bank account activities, including openings, transfers and liaison with banks.
• Perform statutory filings with the FSC, ROC and other regulatory bodies.
• Conduct customer due diligence (CDD) in accordance with AML codes and keep records up to date.
• Coordinate and monitor the work of team members to meet tight deadlines.

Required profile

• Minimum 2 years experience in the global business sector or an audit firm.
• University degree or progress towards ACA/ACCA qualification.
• Strong client‑service mindset and excellent written and spoken communication.
• Ability to multitask, prioritize and work under pressure.
• Organised, goal‑oriented team player with a quick learning ability.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.

What we offer

• Support to develop your unique skills and experience.
• Opportunities to work on industry‑changing projects.
• A collaborative environment with global reach.