Executive - Secretarial

About the role

We are seeking an Executive to join our Close‑Ended Fund Administration team. You will manage medium‑to‑high complexity secretarial processes for fund entities, ensuring accuracy, timeliness and regulatory compliance while supporting a diverse client portfolio.

Key responsibilities

• Lead and review complex corporate secretarial tasks, including board and shareholder meetings, resolutions, minutes and director/auditor changes.
• Manage governance activities such as constitution amendments, investment approvals, distributions, insurance renewals, MLRO/DMLRO/CO appointments and AML/KYC reviews.
• Prepare regulatory and compliance deliverables – TRC applications, payment instructions, statutory filings, Annual Administrators Reports, AML/CFT assessments and other reports required by Mauritian regulations and the FSC.
• Coach junior team members, review their work, support regulator inspections and ensure timely escalation of client or service issues.
• Maintain high‑quality record‑keeping by updating systems, scanning and archiving documents, handling ad‑hoc client requests and protecting information assets in line with internal ISMS policies.

Required profile

• Experience handling medium‑to‑high complexity corporate secretarial processes within fund administration.
• Strong knowledge of Mauritian fund regulations and governance best practices.
• Ability to lead, coach and collaborate with senior managers and junior staff.
• Excellent attention to detail and commitment to compliance standards.

Required skills

• Corporate secretarial procedures (board meetings, resolutions, minutes).
• Governance management (constitution amendments, investment approvals, AML/KYC reviews).
• Regulatory filing and reporting (TRC applications, statutory filings, annual reports).
• Record‑keeping and information security (ISMS compliance).

What we offer

• Competitive remuneration based on market rates and experience.
• Generous pension scheme with employer contributions.
• 22 days of paid annual leave plus enhanced maternity, paternity and shared parental leave.
• Flexible working arrangements to support work‑life balance.