Facility Coordinator – Property Management

About the role

Support the Property Manager in day‑to‑day technical and operational management of a property portfolio, handling maintenance, contractor coordination, tenant requests, compliance and reporting.

Key responsibilities

• Register, prioritize, assign and follow up maintenance requests, ensuring timely acknowledgement, updates and documented closure.
• Prepare and maintain preventive‑maintenance programmes for buildings, equipment and essential services, monitoring completion against schedule.
• Coordinate corrective repairs, contractor attendance, site access, quotations, approvals and completion dates.
• Conduct regular inspections of buildings, equipment, common areas and services, producing reports with photographs, risk assessments and recommended actions.
• Monitor performance of cleaning, gardening, security and technical service providers against agreed scope, frequency and quality standards.
• Maintain accurate asset, equipment, warranty, service‑contract, maintenance, incident and compliance registers.
• Track operational expenditure against approved budgets, report variances and forecast requirements.
• Support compliance with health, safety, fire, environmental and statutory requirements and manage emergency protective actions.

Required profile

• 1–3 years of experience in property management, real‑estate administration or facility management.
• Valid driving licence and ability to travel between managed sites.
• Basic computer literacy, including MS Office, Excel, Word and Outlook.

Required skills

• MS Office
• Excel
• Word
• Outlook