Project Administrator (Temporary, 4‑6 months)

About the role

The Project Administrator will support NCP International’s grinding‑mill projects for a fixed‑term of 4‑6 months on‑site in Pamplemousses. The role ensures project documentation, schedules and resources are well‑organized, enabling smooth collaboration between engineering, after‑sales and operations teams.

Key responsibilities

• Create and issue purchase orders, and keep project filing systems up to date.
• Assist project engineers in obtaining quotations for project items.
• Prepare and send document transmittals via email, Dropbox or SharePoint according to client requirements.
• Maintain Vendor Document & Drawing Registers, track deadlines and ensure compliance with company standards.
• Produce logistics documentation such as packaging markings, packing lists, commercial invoices and delivery notes, and keep the master packing list current.
• Type, format and distribute letters, meeting agendas and minutes for engineers, quality department and directors.
• Update project management tools, organise meetings and prepare status reports, supporting cost monitoring and procurement activities.

Required profile

• Detail‑oriented individual able to manage multiple documentation streams simultaneously.
• Strong organisational skills with the ability to coordinate schedules and resources.
• Good written communication to ensure clear information flow between internal teams and external vendors.
• Willingness to work on‑site for the full contract duration.

Required skills

• Purchase order creation and processing.
• Document transmittal handling using Email, Dropbox and SharePoint.
• Vendor Document & Drawing Register (VDDR) management.
• Preparation of logistics paperwork (packaging markings, packing lists, commercial invoices).
• Meeting minutes preparation and document formatting.
• Familiarity with project management tools.

What we offer

• Fixed‑term contract (4‑6 months) on‑site in Pamplemousses.
• Exposure to engineering and after‑sales processes within the grinding‑mill industry.
• Collaborative environment with cross‑functional teams.