Receptionist & Administrative Officer

About the role

The Receptionist & Administrative Officer serves as the first point of contact for Gamma Civic Ltd, providing a professional and welcoming presence for visitors, callers, and stakeholders. This role supports the smooth operation of daily office activities and contributes to the high standards expected of an investment holding company.

Key responsibilities

• Manage the reception area, greet visitors, handle incoming calls, enquiries, mail, couriers and deliveries.
• Provide administrative and secretarial support, including preparation of correspondence, reports, presentations and spreadsheets.
• Coordinate meeting rooms, appointments, travel arrangements, accommodation, transport and conference calls.
• Monitor office supplies and ensure timely replenishment with approved vendors.
• Liaise with suppliers, contractors and service providers, maintaining accurate records of contracts and renewal dates.
• Assist in organising meetings, workshops, events and other company activities.
• Maintain organized electronic and physical filing systems while ensuring confidentiality.

Required profile

• Higher School Certificate (HSC) plus a Certificate or Diploma in Business Administration, Office Management or a related field.
• Minimum 2 years of relevant experience in reception, administration or office coordination.
• Experience interacting with senior executives, directors or external stakeholders is an advantage.
• Strong organisational, planning and time‑management abilities with attention to detail.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.