Admin Assistant in Operations

About the role

We are seeking an organized and people‑savvy Admin Assistant to support our Operations team in a fast‑paced, multicultural environment. You will be at the centre of our placement process, handling candidate applications, coordinating schedules, and ensuring smooth data flow for our sales and recruitment teams.

Key responsibilities

• Manage calendar scheduling, meeting coordination and travel logistics.
• Prepare agendas, take notes, track action items and produce executive reports.
• Maintain reports, spreadsheets, digital files and CRM data.
• Follow up with internal teams on outstanding tasks and deadlines.
• Support event planning, presentation preparation and project‑management initiatives.
• Coordinate communication between departments and stakeholders.
• Provide general administrative support as assigned.

Required profile

• 2+ years of administrative or executive support experience.
• Strong organizational, multitasking and time‑management abilities.
• Excellent verbal and written communication skills.
• High attention to detail and ability to handle confidential information.
• Proactive, independent work style and ability to collaborate across time zones.

Required skills

• Advanced proficiency in Microsoft Office.
• Advanced proficiency in Google Workspace.
• Experience with a CRM system, preferably HubSpot.

What we offer

• Fully remote work arrangement.
• Dynamic international environment with frequent collaboration across global teams.
• Opportunity to contribute to the career development of candidates worldwide.