Administrative Coordinator

About the role

Join DHL Global Forwarding in Port Louis as an Administrative Coordinator, supporting the day‑to‑day operations of a fast‑moving freight business. You will work closely with HR, IT, facilities, and senior management to ensure the office runs smoothly and efficiently.

Key responsibilities

• Organise office layout, order stationery and equipment, and maintain office condition.
• Coordinate repairs, liaise with facility vendors (cleaning, catering, security) and manage office lease contracts.
• Partner with HR to update office policies and assist with new‑hire onboarding.
• Handle travel arrangements, including flights, hotels and car rentals.
• Manage vendor negotiations, invoicing and timely payments.
• Maintain filing systems (digital and paper) and monitor inventory of supplies.
• Provide general administrative support to HR and the management team, including meeting preparation and correspondence handling.
• Respond to employee queries on office‑related issues and support staff interactions.

Required profile

• Knowledge of office administration responsibilities, systems and procedures.
• Excellent time‑management, multitasking and prioritisation abilities.
• Strong attention to detail, problem‑solving and communication skills.
• Ability to work in a fast‑paced environment and suggest process improvements.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• General Microsoft Office competency.