Administrative Operations Support – Front Desk & Logistics

About the role

We are seeking a professional, welcoming, and highly organised Administrative Operations Support to join our team. You will be the first point of contact for visitors, manage daily transport logistics, and ensure smooth office operations, contributing to an excellent internal and external experience.

Key responsibilities

• Manage visitor registration, access control, and meeting‑room bookings using digital tools.
• Maintain up‑to‑date contact lists, internal directories, and front‑desk procedures.
• Answer, screen, and route incoming calls, emails, and office visits promptly and professionally.
• Prepare correspondence and communication materials.
• Support meeting and event logistics, including room setup and refreshments.
• Coordinate daily staff transport, liaise with service providers, and communicate changes.
• Organise business travel arrangements and manage related expenses.
• Capture and escalate facility, security, health & safety, or maintenance issues.
• Coordinate purchases and manage relationships with external stakeholders.
• Provide flexible support on ad‑hoc projects in a dynamic environment.

Required profile

• At least HSC or equivalent; additional training in Administration, Customer Service or Office Management is a plus.
• Experience in reception/front‑office, administrative support, or customer‑facing roles within a corporate setting.
• Excellent written and spoken communication in English and French.
• Strong organisational skills, ability to multitask, prioritize and stay calm under pressure.

Required skills

• Proficiency in Microsoft Office.
• Experience with collaboration tools (e.g., Teams, Outlook).

What we offer

• Opportunity to develop within a stable, globally‑connected company.
• Exposure to a modern, people‑focused workplace.