Assistant Company Secretary – Corporate Affairs

About the role

The Assistant Company Secretary will support the Company Secretary in the day‑to‑day operations of the Corporate Affairs Division, ensuring that board and committee processes run smoothly and that statutory obligations are met. This role is pivotal for maintaining accurate corporate records and facilitating effective governance across the organisation.

Key responsibilities

• Coordinate scheduling and logistics for Board and Committee meetings.
• Prepare and distribute meeting papers, Board packs and electronic versions within agreed deadlines.
• Attend meetings, record proceedings and draft accurate minutes.
• Circulate minutes promptly and follow up on action items.
• Monitor statutory filings and submissions to regulatory authorities.
• Respond to queries from internal and external stakeholders and communicate decisions to relevant parties.
• Undertake additional governance‑related duties to improve the efficiency of the secretarial function.

Required profile

• Degree in Law, Management or a related field.
• Professional qualification in corporate governance (e.g., ICSA/CGI fully qualified).
• Minimum three years’ experience in a corporate secretariat or governance role, with proven boardroom exposure.
• Strong integrity, discretion and commitment to confidentiality.

Required skills

• Sound knowledge of company law, corporate governance and regulatory frameworks.
• Excellent organisational and time‑management abilities.
• Analytical and problem‑solving capabilities.
• Effective communication with stakeholders at all levels.