Associate Executive – Corporate Secretarial

About the role

The Associate Executive will support the Secretarial team in delivering high‑quality corporate governance and regulatory services. Working closely with senior colleagues, you will gain technical expertise while ensuring accurate and timely filings for a global investment client base.

Key responsibilities

• Prepare board packs, organise annual meetings, draft resolutions and maintain statutory registers using Microgen 5Series.
• Assist with corporate actions such as director/auditor changes, share transactions, bank mandate updates and registered office changes, ensuring proper filings with ROC, FSC and other authorities.
• Conduct AML/KYC due diligence on directors, shareholders and related parties, following up on missing documentation and escalating gaps.
• Support regulatory and compliance processes by preparing payment instructions, TRC applications, licence renewals, reports and assisting with inspections and audits.
• Maintain accurate records, update internal systems, manage electronic and physical filing and flag any client or service issues proactively.

Required profile

• Relevant degree or progression toward a professional qualification (e.g., ICSA, ACCA).
• Some experience in corporate services, legal or financial environments with a basic understanding of governance processes.
• Good knowledge of corporate/fund administration and regulatory frameworks.
• Organised, detail‑oriented and able to manage multiple tasks to meet deadlines.
• Strong team player with good communication skills, comfortable working with internal teams, clients and external stakeholders.

What we offer

• Competitive remuneration package aligned with market rates.
• Generous pension scheme with employer contributions.
• 22 days of paid annual leave plus enhanced maternity, paternity and shared parental leave.
• Flexible working arrangements to support work‑life balance and ongoing professional development.