Corporate Administrator

About the role

The Corporate Administrator will join the COSEC team within Apex Group’s Corporate Solutions department. You will work closely with colleagues to deliver administrative, compliance and regulatory services for overseas client companies, ensuring all obligations are met in line with internal policies and jurisdictional requirements.

Key responsibilities

• Interpret and apply corporate and legal compliance requirements for client entities across multiple jurisdictions.
• Manage anti‑money‑laundering documentation and related compliance processes.
• Coordinate board and annual meetings – schedule, prepare agendas, compile board packs, circulate materials and record minutes.
• Draft board resolutions and minutes, obtain required approvals and signatures.
• Update and renew statutory registers, licences, certificates and other regulatory filings.
• Provide documentation support for banking, tax and audit activities.
• Assist with internal audits, risk assessments and compliance reviews.
• Maintain trackers, ensuring data integrity and confidentiality.
• Draft and review agreements, contracts and other legal documents.
• Create SOPs and training material for team members.
• Offer administrative and regulatory assistance to the Client Services and COSEC teams as needed.

Required profile

• Strong understanding of corporate governance and legal compliance across jurisdictions.
• Experience handling AML documentation and regulatory filings.
• Excellent drafting abilities for agendas, resolutions and minutes.
• High attention to detail and ability to manage multiple deadlines.
• Proactive attitude with solid organisational and communication skills.

Required skills

What we offer

• Opportunity to work in a global fund administration leader with over 13,000 employees.
• Supportive environment encouraging professional growth and innovation.
• Exposure to a diverse portfolio of international clients and regulatory frameworks.