Executive – Corporate Administration & Board Support

About the role

The Apex Group is seeking an Executive to provide comprehensive administrative and secretarial support across its global operations. You will be responsible for maintaining accurate records, coordinating board activities, and ensuring compliance with statutory and regulatory requirements.

Key responsibilities

• Maintain proper records in accordance with internal policies and legal obligations.
• Convene directors/shareholders meetings, prepare board papers and draft minutes.
• Coordinate activities within Apex and with clients to ensure seamless delivery.
• Verify that all client deliverables meet quality and accuracy standards.
• Coach junior colleagues and develop awareness of individual client requirements.
• Handle certification, notarisation, apostillation and consularisation of documents promptly.
• Manage bank account setups, mandate changes, and liaise with authorised persons for online banking access.
• Maintain a daily task list, prioritize with senior staff and ensure timely completion of day‑to‑day matters.
• Effect statutory filings with relevant authorities (FSC, ROC, etc.).
• Conduct customer due diligence (CDD) in line with AML codes and keep records up to date.
• Maintain statutory registers and update records as required.

Required profile

• Strong knowledge of client files, processes and regulatory requirements.
• Experience in preparing board documentation and minute taking.
• Ability to coach and support junior team members.
• Attention to detail and commitment to delivering accurate work.
• Proactive communication and coordination skills across multiple stakeholders.

Required skills

• Statutory filing knowledge.
• AML customer due diligence procedures.
• Document certification and notarisation processes.