Executive - Corporate Administration

About the role

The Executive - Corporate Administration is posted in the Operations Unit to manage a portfolio of GBCs, Authorised Companies, Foundations, Trusts and Foreign Companies. The role reports to the Associate Director of Operations through the Manager, Assistant Manager, Team Leader or Senior.

Key responsibilities

• Handle a portfolio of active companies, Trusts and Foundations under the supervision of the Associate Director of Operations
• Maintain company records in line with internal and legal requirements
• Maintain bank accounts, including opening accounts, initiating transfers and liaising with banks
• Perform statutory filings with the FSC, ROC and other statutory bodies and keep statutory registers up to date
• Convene director/shareholder meetings, prepare Board papers and draft minutes
• Complete and follow up certification, notarisation, apostille and consularisation of documents
• Follow up executed documents, agreements and contracts and ensure they are indexed
• Carry out customer due diligence (CDD) under local AML/CFT rules and maintain an updated CDD list
• Perform client accounting as required, register entities with the Data Protection Office and renew GBC TRCs
• Monitor the debtor list, coordinate team work, coach junior members and record timesheets
• Liaise with local authorities such as the FSC, ROC and MRA, and complete ad-hoc work assigned by seniors

Required profile

• School Certificate (SC) and Higher School Certificate (HSC) or equivalent, plus a university degree in Finance, Management or Law, or ICSA/CGI Level A; alternative qualifications may be approved by management
• At least 3 years of experience in the global business sector is a definite advantage
• Fluent in English and French, with good written and oral communication
• Proactive, flexible, detail-oriented, goal-oriented and able to work under pressure

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint)
• Time management, organisation and multitasking