Executive – Corporate Governance & Administration

About the role

The Executive will support Apex Group’s corporate governance and administrative functions, ensuring that all statutory and client‑related documentation is accurate, timely, and compliant. You will act as a key liaison between senior management, directors, shareholders, and external stakeholders.

Key responsibilities

• Maintain proper records in line with internal policies and legal requirements.
• Convene director/shareholder meetings, prepare board papers and draft minutes.
• Coordinate activities within Apex and with clients to guarantee 100% quality of deliverables.
• Coach junior colleagues and develop awareness of individual client needs.
• Handle certification, notarisation, apostillation and consularisation of documents.
• Manage bank account activities, including opening, mandate changes, and online banking liaison.
• Maintain a daily task list, prioritize with senior staff, and ensure timely completion of day‑to‑day matters.
• Effect statutory filings with FSC, ROC and other bodies.
• Conduct customer due diligence (CDD) per AML code and keep CDD registers up‑to‑date.
• Maintain statutory registers and update records accordingly.

Required profile

• Strong knowledge of corporate files, client processes and statutory requirements.
• Excellent attention to detail and ability to produce accurate documentation.
• Proactive communication and coordination skills across internal and external parties.
• Experience coaching or mentoring junior staff.
• Ability to manage multiple priorities in a fast‑moving environment.

Required skills

What we offer

• Opportunity to work within a global fund administration leader.
• Supportive environment encouraging professional growth.
• Access to cross‑jurisdictional projects and a diverse client base.