Junior Corporate Secretarial Officer

About the role

The Junior Corporate Secretarial Officer will support the delivery of administrative and governance services for a range of client structures, including funds, private clients, corporate services, trusts and foundations. Working under senior team members, you will help prepare board materials, take minutes and coordinate meeting logistics, gaining exposure to corporate governance practices.

Key responsibilities

• Assist in organising and coordinating board and committee meetings for various client entities.
• Support the preparation and timely distribution of board packs and agendas.
• Take meeting notes and help draft accurate minutes under supervision.
• Coordinate meeting logistics, including scheduling, venue booking and virtual/hybrid setups.
• Learn to use board management software and compliance tools to track deliverables.
• Maintain statutory registers and meeting records in line with regulatory requirements.
• Record time accurately in the company’s time‑keeping system.
• Contribute to internal reporting and team financial targets.

Required profile

• 1–2 years of relevant experience in a company secretarial, legal or governance‑related role, or a strong academic background in a related field.
• Excellent attention to detail and strong organisational abilities.
• Ability to work collaboratively within a team and follow guidance from senior staff.
• Commitment to confidentiality, professionalism and continuous learning.

Required skills