Office Executive

About the role

The Office Executive will provide essential administrative and document management support to our client services teams within Apex Group’s global fund administration business. This role ensures smooth daily operations, compliance handling, and effective communication with internal and external stakeholders.

Key responsibilities

• Manage daily dispatch, courier arrangements, and notary documents while maintaining accurate logs.
• Coordinate internal document circulation, scanning, printing, and archiving of physical and electronic files.
• Schedule and organize meetings, handling logistics and documentation.
• Prepare statutory returns on Mauritius Network Services (MNS) and assist with regulatory filings.
• Update and maintain bank details, handle bank statements, and support payment approval processes.
• Support routine corporate secretarial tasks, including KYC documentation and notarization processes.
• Provide operational support to client services teams, compile data, monitor deadlines, and prepare disbursement forms.

Required profile

• 1–2 years of administration experience, preferably in a global business environment.
• Higher School Certificate (HSC) or equivalent diploma.
• Strong organizational, multitasking, and time‑management abilities.
• Excellent written and verbal communication skills with high attention to detail.
• Ability to work under pressure, adapt quickly, and collaborate within a team.

Required skills

• Proficiency in MS Office Suite