Company Secretary (Legal Officer) – Corporate Solutions

About the role

The Apex Group is seeking a Company Secretary (Legal Officer) to join its Corporate Solutions COSEC team. You will support overseas client companies by ensuring corporate and legal compliance across multiple jurisdictions, while providing high‑quality administrative and regulatory services.

Key responsibilities

• Interpret and apply corporate and legal compliance requirements for client companies in their respective jurisdictions.
• Manage anti‑money‑laundering documentation and related compliance processes.
• Coordinate board and annual meetings, including scheduling, agenda preparation, board pack compilation, and distribution to directors.
• Attend board meetings, draft resolutions and minutes, and secure required approvals and signatures.
• Update and renew regulatory documents such as statutory registers, licences, certificates, and insurance policies; complete and file associated applications and forms.
• Provide documentation support for banking, tax, and audit requirements, including internal audits and risk assessments.
• Maintain confidentiality while updating trackers and ensuring data integrity.
• Draft, review, and vet agreements, contracts, and other legal documents.
• Develop SOPs and training materials for team members and offer administrative support to the Client Services and COSEC teams.

Required profile

• Strong understanding of corporate governance and legal compliance across jurisdictions.
• Experience handling board meeting logistics and documentation.
• Ability to manage regulatory filings and maintain accurate records.
• Attention to detail and commitment to confidentiality.

Required skills

What we offer

• Opportunity to work with a global fund administration leader.
• Supportive environment encouraging professional growth.
• Exposure to a diverse portfolio of international clients.