Company Secretary (Legal Officer)

About the role

The Apex Group is seeking a Company Secretary (Legal Officer) to join its Corporate Solutions COSEC team. You will support overseas client companies by ensuring corporate and legal compliance across multiple jurisdictions, handling board and annual meetings, and maintaining regulatory documentation.

Key responsibilities

• Interpret and apply corporate and legal compliance requirements for client companies in their respective jurisdictions.
• Manage anti‑money‑laundering documentation and related compliance processes.
• Coordinate board meetings: schedule, prepare agendas, compile board packs, circulate materials, attend meetings, and draft minutes and resolutions.
• Organise annual general meetings and related compliance activities.
• Update and renew statutory registers, licences, certificates, insurance and other regulatory documents.
• Provide required documentation for banking, taxation and audit purposes.
• Assist with internal audits, risk assessments and compliance reviews.
• Maintain data trackers, ensuring confidentiality and data integrity.
• Draft, review and vet agreements, contracts and other legal documents.
• Develop SOPs and training material for the team.
• Offer administrative and regulatory support to the Client Services and COSEC teams as needed.

Required profile

• Strong knowledge of corporate and legal compliance across jurisdictions.
• Experience handling AML documentation and regulatory filings.
• Proven ability to organise and support board and annual meetings.
• Excellent drafting and documentation skills.
• Attention to detail and ability to maintain confidentiality.

Required skills

What we offer

• Opportunity to work within a global fund administration leader.
• Supportive environment encouraging professional growth.
• Exposure to cross‑jurisdictional corporate governance challenges.