Executive – Client Services Administration

About the role

Apex Group is seeking an Executive to manage a portfolio of client servicing deliverables across its global fund administration business. You will ensure high‑quality administration, statutory compliance and seamless communication with clients and internal teams.

Key responsibilities

• Administer a defined set of client servicing deliverables for multiple clients.
• Maintain accurate records in line with internal policies and legal requirements.
• Organise directors/shareholders meetings, prepare board papers and verify minutes.
• Ensure final client deliverables are error‑free and meet quality standards.
• Handle certification, notarisation, apostille and consularisation of documents promptly.
• Manage bank account activities, including openings, transfers and liaison with banks.
• Perform day‑to‑day tasks, monitor progress and meet tight deadlines.
• File statutory returns with FSC, ROC and other authorities.
• Conduct customer due diligence (CDD) per AML code and keep records up to date.
• Coordinate and coach team members, reviewing their work for accuracy.

Required profile

• 2‑4 years of experience in a global business environment, preferably finance or fund administration.
• Degree holder or substantial progress toward ACA/ACCA qualification.
• Strong client‑service mindset with excellent written and spoken communication.
• Ability to multitask, prioritize and work under pressure.
• Organised, goal‑oriented team player with a track record of meeting deadlines.

Required skills

• Microsoft Word
• Microsoft Excel