HR & Office Manager

About the role

ST Media is seeking a proactive HR & Office Manager to support its fast‑growing immigration services business. You will work on‑site, partnering closely with the Head of HR and COO to drive recruitment, manage office operations, and enhance employee experience.

Key responsibilities

• Conduct in‑person and phone interviews, handling 5‑7 interviews per day to maintain a steady pipeline of qualified candidates.
• Collaborate with the Head of HR to accelerate high‑volume hiring processes.
• Manage HR documentation, including employment termination procedures.
• Oversee office supplies, invoices, expense reports, and employee social benefits.
• Handle contract signing and maintain both physical and digital filing systems.
• Ensure compliance with health and safety regulations and coordinate with building maintenance.
• Maintain relationships with cleaning services to keep the office environment tidy.
• Work with the COO to streamline office workflows and support administrative tasks.
• Organize monthly employee events, manage gifts and rewards, and foster a welcoming atmosphere for staff and visitors.

Required profile

• Fluency in English and French, both written and spoken.
• Minimum one year of experience in HR, including high‑volume interview handling.
• Strong interpersonal, organizational, and communication skills.
• Ability to work under pressure and multitask in a fast‑paced environment.
• Proactive, goal‑driven mindset with a reliable and professional attitude.
• Demonstrated integrity and dependability.

Required skills

What we offer

• Full training provided.
• Health insurance and additional benefits.
• Modern, high‑energy office environment.
• Career growth opportunities with internal promotion.
• Monday‑Friday schedule, 9‑hour workdays.
• Team activities and exciting incentives.