HR & Office Manager

About the role

We are a fast‑growing immigration services company looking for an experienced HR & Office Manager to lead recruitment, employee experience and day‑to‑day office operations at our modern Mindspace office in Ébène.

Key responsibilities

• Conduct in‑person and occasional phone interviews, handling 5–7 interviews per day and maintaining a continuous pipeline of qualified candidates.
• Work closely with the Head of HR to drive a fast‑paced recruitment process and meet staffing needs.
• Manage HR documentation throughout the employee lifecycle, including onboarding, contracts and termination processes.
• Support day‑to‑day employee relations and maintain a professional, welcoming environment for staff, candidates and visitors.
• Oversee daily office operations, including supplies, invoices, expense reports and employee benefits.
• Handle employment contract signing, tax and labour authority submissions, and both physical and digital filing.
• Ensure compliance with building health and safety requirements and coordinate with building management, cleaning services and other vendors.
• Improve administrative processes, resolve operational issues proactively and maintain smooth office workflows.
• Create a positive workplace experience by planning monthly employee events, managing gifts, rewards and recognition programmes.
• Support onboarding to ensure every new employee feels welcomed and supported from day one.

Required profile

• 5+ years proven experience in HR, Office Management, or a combined HR & Office Manager role.
• Strong hands‑on recruitment experience, including high‑volume interviewing.
• Proven ability to manage day‑to‑day office operations and administrative responsibilities.
• Fluency in English and French with excellent written and verbal communication skills.
• Experience handling HR documentation, employee lifecycle processes, contracts and employment‑related administration.
• Excellent interpersonal, organizational and communication abilities.
• Ability to work under pressure, prioritize effectively and manage multiple responsibilities in a fast‑paced environment.
• Proactive, hands‑on approach with the capacity to work independently and take ownership.
• High level of professionalism, discretion, reliability and integrity.
• Strong attention to detail and problem‑solving skills.

What we offer

• Comprehensive onboarding and training.
• Health insurance and additional benefits.
• Brand‑new, modern office at The Mindspace Building, Bhumi Park, Cybercity, Ébène.
• Career growth and advancement opportunities – we promote from within.
• Monday‑Friday schedule, 9‑hour workdays.
• Team activities, employee events and exciting incentives.