Procurement Officer

About the role

The Procurement Officer will join the Finance Procurement team to source quality goods and services on time and at best value. Working closely with internal departments and external suppliers, the role ensures smooth purchasing operations and supports the organisation’s financial objectives.

Key responsibilities

• Manage day‑to‑day procurement activities to source goods and services efficiently and cost‑effectively.
• Serve as the primary contact for internal and external stakeholders, addressing procurement queries promptly.
• Build and maintain positive relationships with suppliers to ensure reliable service and delivery.
• Assist in preparing budgets and cost estimates in collaboration with the Head of Department.
• Raise, track, and follow up on purchase orders to secure timely approval and delivery.
• Verify that purchase orders, delivery notes, and invoices are accurate and properly recorded.
• Monitor and resolve invoice, receipt, and payment discrepancies swiftly.
• Maintain comprehensive procurement records, including pricing, suppliers, and purchase history.
• Review supplier options, compare quotations, and support negotiations to achieve best value.
• Ensure all procurement activities comply with company policies, procedures, and approval processes.
• Coordinate bulk purchasing and stock movement with relevant departments as needed.
• Prepare and distribute regular procurement and purchase order reports.
• Support procurement system usage by liaising with suppliers and users, providing access guidance.
• Check, record, and store received goods in an organised manner.

Required profile

• Degree in Finance, Accounting, or a related field, or equivalent practical experience.
• At least 2–3 years of relevant procurement or similar experience.
• Good understanding of purchasing processes, purchase orders, and invoice reconciliation.
• Strong attention to detail and ability to manage confidential information responsibly.
• Comfortable working with numbers, reports, and spreadsheets.
• Confident user of Microsoft Office tools, particularly Excel.
• Clear written and spoken business English communication skills.
• Ability to manage multiple tasks, meet deadlines, and thrive in a fast‑paced environment.
• Collaborative approach with the ability to work effectively with diverse teams and stakeholders.

Required skills

• Microsoft Excel
• Microsoft Office