Administration Team Assistant

About the role

We are looking for a highly organised and proactive Administration Team Assistant to ensure the smooth operation of our daily business activities. The successful candidate will be detail‑oriented, reliable and capable of juggling multiple tasks in a fast‑paced environment while upholding a professional standard.

Key responsibilities

• Provide general administrative support across the office.
• Manage correspondence, including emails, phone calls and internal communications.
• Handle office supplies, equipment inventory and liaise with suppliers as needed.
• Maintain accurate physical and digital filing systems for efficient document retrieval.
• Assist with data extraction and organisation, such as scanning documents and extracting statistics from reports.
• Support invoice management by tracking, classifying and coordinating with Finance for timely processing.
• Contribute to the implementation and maintenance of ISO 27001 and ISO 9001 standards, including documentation control, compliance tracking and audit preparation.
• Perform any other related duties assigned by management.

Required profile

• Minimum of a High School Certificate (HSC).
• Proven experience in administrative or office support roles.
• Excellent written and verbal communication skills.
• Strong organisational abilities and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Positive, professional attitude with strong interpersonal skills.
• Capability to work both independently and as part of a team.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.