Commercial Assistant – Real Estate Support

About the role

We are seeking a Commercial Assistant to support our real‑estate team in daily administrative and client‑facing activities. The role ensures Property Consultants can focus on sales and client acquisition by handling listings, appointments, documentation and liaison with clients and service providers.

Key responsibilities

• Welcome clients, owners and prospects, collect key information and forward to consultants.
• Maintain the Apimo CRM, keep client and listing data up‑to‑date and work with the marketing team.
• Update off‑plan (VEFA) project files on the shared drive and submit client declarations to developers.
• Process inter‑BU transactions via the MyBarnes intranet and track commissions, providing weekly updates to accounting.
• Prepare invoice requests for lease and sale contracts and collaborate with the Accounting & Compliance team.
• Manage leads, assign them to consultants and schedule appointments.
• Assist consultants with local and international sales processes, KYC, EDB formalities and long‑term lease agreements.
• Oversee the key box, property dispatch register and day‑to‑day office operations (supplies, maintenance).

Required profile

• Diploma in Business Administration, Marketing, Real Estate or a related field.
• 1–2 years of experience in administrative, commercial or sales‑support roles; real‑estate experience is a plus.
• Strong communication, interpersonal skills and ability to work under pressure.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with CRM systems, preferably Apimo, or other Proptech/listing platforms.