Operations Administrative Assistant (Internship)

About the role

The Operations Administrative Assistant Internship supports daily accounting, administrative and HR activities at the Port Louis location. You will coordinate operational systems, handle enquiries, and work closely with Operations and the Service Centre on AP/AR processes.

Key responsibilities

• Review and monitor email enquiries from principals before appointment scheduling.
• Complete Dow Jones checks for vessels and principals in coordination with Procurement and Legal.
• Create principal records in the Master Data Management (MDM) system and update KPI Operations after appointments.
• Follow up on prefunding requirements and set up operational files in Optic, ensuring purchase orders are generated and sent to vendors.
• Resolve queries in Optic LPA, mark services as delivered or ordered, and support the Cruise Excellence Team with MPX/IMS uploads.
• Perform ad‑hoc tasks assigned by the Operations or Finance Manager.

Required profile

• Diploma or HSC level.
• Excellent written and verbal communication in English and French.
• Ability to work independently and as part of a team.

Required skills

• Proficiency in MS Office.
• Experience with internal computer systems such as Optic and Master Data Management.

What we offer

• Competitive salary package.
• Opportunities for career growth and professional development.
• Supportive and talented team environment.