Administrative Assistant

About the role

The Administrative Assistant is an entry-level position supporting the Management team across divisions. The role covers scheduling, correspondence, data entry, analytics and other administrative functions, with a designated mentor providing training on organizational procedures and technical skills.

Key responsibilities

• Provide administrative support to the Management team across divisions.
• Prepare standard documentation such as engagement letters, invoices and audit confirmations.
• Update documentation, including amendments, formatting and financial statements.
• Maintain accurate and complete data for each manager's portfolio and enter data into internal systems and master trackers.
• Generate reports on clients, billings, debtors and engagements.
• Organize schedules, meetings and appointments for the audit team.
• Administer billing processes and raise invoices in coordination with Management.
• Manage correspondence, filing systems, printing, scanning and document binding.
• Carry out other administrative duties as assigned.

Required profile

• Prior administrative experience preferred.
• Ability to adapt to new engagement management and other software used by the firm.
• Familiarity with local laws and regulations is a plus.
• Ability to handle confidential financial information with discretion.

Required skills

• Proficiency in Microsoft Word and Excel, including advanced Excel functions.
• Strong verbal and written communication and interpersonal skills.
• Project and time management, analytical mindset and strong research skills.