Administrative Assistant & Attendance Clerk (10‑Month)

About the role

This 10‑month position provides essential administrative support to the Assistant Principal for Student Services at St. Hubert Catholic High School for Girls. The role focuses on accurate recording of student attendance, handling tardiness, and supporting various office functions while maintaining confidentiality.

Key responsibilities

• Log student absences and tardiness in the school’s automated system.
• Issue passes for late arrivals and record reasons for tardiness.
• Prepare and mail form letters to parents regarding excessive absences or lateness.
• Compile data for daily, weekly, and monthly attendance reports.
• Contact parents to verify reasons for absences and process early‑dismissal requests.
• Maintain district attendance records and support the Guidance Department.
• Manage graduate transcripts, diploma requests, and track college acceptances, scholarships, and financial aid.
• Perform general clerical duties such as copying for faculty and other ad‑hoc tasks.

Required profile

• High school diploma or equivalent.
• Strong attention to detail and accuracy in record‑keeping.
• Ability to handle confidential information with discretion.
• Effective communication skills with students, parents, and staff.
• Reliability and good judgment.

Required skills

• Proficiency with spreadsheet software.
• Proficiency with word processing software.
• Experience using email and calendar applications.
• Familiarity with database software for record management.

What we offer

• Competitive salary commensurate with experience.
• Full benefits package.
• Opportunity to work in a supportive educational environment.