Administrative Assistant

About the role

MEDINE GROUP | Casela Ltd is looking for an Administrative Assistant to join its team. The role keeps the office running smoothly by managing daily tasks, coordinating schedules, handling correspondence and supporting the team. It is also the first point of contact for visitors and helps organise meetings and events.

Key responsibilities

• Maintain and update office records, databases and filing systems for the Zoology and Park Attractions departments.
• Follow up correspondence with designated entities such as WAZA and track payments with the Accounts department.
• Follow up animal feed stocks with supervisors, raise purchase orders and follow them through to delivery.
• Follow invoicing procedures and make sure invoices are sent to Accounts on time.
• Ensure supervisors submit stock takes on time and carry out monthly stock takes of veterinary equipment and medications.
• Keep records of animal and feed import and export, training sheets, medical certificates and meeting minutes.
• Follow up calendars for internal audits, medical surveillance and internal trainings.
• Update the payroll system weekly and report on abusive absences to the Senior Manager.
• Monitor and manage office supplies and inventory.

Required profile

• Minimum HSC qualification.
• At least 1 year of experience in a relevant field.
• Interest and enthusiasm for animal conservation, management and welfare.

Required skills

• Working knowledge of and ability to use hand and power tools and equipment.
• Ability to follow oral and written directions and strong observational skills.
• Clear oral and written communication and strong interpersonal skills.
• Dynamic and outgoing personality.