Administrative Officer

About the role

The Administrative Officer will support the Admin and Finance Manager in ensuring smooth office operations and compliance with company policies. This role serves as the first point of contact for visitors and callers, while also handling contract administration and personal assistance tasks.

Key responsibilities

• Answer and direct phone calls, greet visitors, and maintain a welcoming reception area.
• Sort and distribute mail, manage office supplies, and liaise with DHL for courier services.
• Ensure office equipment functions properly, arrange repairs, and oversee maintenance contracts.
• Track office expenses, reconcile invoices, and manage stationery and kitchen stocks.
• Coordinate cleaning services and monitor external contractors.
• Provide personal assistance to the General Manager, including scheduling appointments and drafting correspondence.
• Organise and archive documents, scan files, and maintain the office database.
• Issue purchase orders and create vendor records in SAP.
• Handle internal and external inquiries, manage email and phone communications, and schedule conference calls.
• Assist with event planning, special projects, and cross‑departmental coordination.

Required profile

• Diploma in Business Administration or equivalent.
• 3–5 years of experience as an administrative officer or personal assistant.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with SAP is a strong advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SAP

What we offer

• Permanent contract with a competitive salary.
• Additional legal benefits and a comprehensive benefits package.
• Opportunity to work in a human‑sized, internationally oriented family company.
• Collaborative environment with experienced and passionate colleagues.
• Potential for career growth within a growing organization.