HR Administrator & Contractor Management Specialist

About the role

The Contractor Management Specialist oversees contractor and vendor management at Parallels, covering the full lifecycle from resourcing and onboarding through renewals and offboarding. The role also provides HR administration support, including backing the Global HR team and administering HR programs and requirements. It works closely with Finance, HR, Legal, IT and Information Security to ensure contractor engagements are properly structured, documented and compliant, and coordinates with contracting agencies globally while supporting SOWs and purchase orders.

Key responsibilities

• Serve as the main point of contact for global contractor and vendor management internally and externally, building relationships and negotiating terms with vendors and agencies where possible
• Lead end-to-end contractor resourcing, from intake and sourcing through hiring coordination and onboarding, working with agencies across regions
• Evaluate contractor engagement models so they fit internal policies, security requirements and regulations
• Work with Legal on Statements of Work (SOWs) and Master Services Agreements (MSAs), and manage renewals and extensions with hiring managers and agencies
• Oversee departures and offboarding, coordinating with IT on access removal and return of company assets
• Create and manage purchase orders, confirm budgets and analyse spend to find savings
• Track contractor changes and keep contractor data in internal systems and trackers accurate
• Partner with cross-functional teams on payments, reporting and compliance, and contribute to process improvements
• Support the Global HR Team in creating, running and maintaining People Programs

Required profile

• Strong organisational skills and the ability to manage multiple engagements, recurring deadlines and requests across regions
• Attention to detail and a structured approach to documentation and data
• Understanding of contractor engagement models and compliance requirements
• Clear communication and a collaborative, service-oriented approach with hiring managers, agencies, vendors and internal teams
• Proactive problem solving and discretion with confidential information

Required skills

• Budget and cost management, including forecasting spend and tracking against purchase orders
• Technical skills to manage various software and tools
• Negotiation skills and relationship building with contracting agencies