Senior Administrator – Family Office

About the role

The Senior Administrator will work closely with Relationship Managers, Trust Directors, Accountants and other teams within the Family Office department. This position supports the full lifecycle of entity administration for high‑net‑worth clients, ensuring regulatory compliance and smooth operational transitions.

Key responsibilities

• Assist regulators during incorporation or re‑domiciliation processes.
• Prepare and coordinate signatures for documents required to transfer entity administration between offices.
• Manage a portfolio of entities, including termination, strike‑off, liquidation and restructuring across jurisdictions.
• Facilitate transfers of entities to and from external administrators.
• Draft resolutions, loan agreements, powers of attorney, facility documents, property transaction paperwork and correspondence with third parties.
• Support client meeting preparation and address general client inquiries.
• Respond to transaction execution requests and provide clarifications to Accounting and Compliance teams.
• Conduct periodic company reviews to ensure proper governance.
• Maintain accurate client data in internal databases.
• Provide ad‑hoc administrative support to team leaders, managers and internal stakeholders.
• Contribute to continuous improvement of processes and procedures.

Required profile

• Relevant degree or professional qualification (advantageous).
• Minimum 5 years of practical experience in the offshore financial services industry.
• Strong command of business English.
• Solid knowledge of fund structuring and administration for high‑net‑worth clients.
• Excellent interpersonal and communication abilities.
• Client‑focused service orientation.

Required skills