Senior Administrator – Family Office

About the role

The Senior Administrator will work closely with Relationship Managers, Trust Directors, Accountants and other stakeholders within the Family Office to ensure smooth administration of a diverse portfolio of entities. This position requires strong regulatory knowledge, document preparation skills and a client‑service mindset.

Key responsibilities

• Assist regulators during incorporation or re‑domiciliation processes.
• Prepare and coordinate signatures for documents required to transfer entity administration between offices.
• Administer a personal portfolio of entities, including termination, strike‑off, liquidation and fund structure changes across jurisdictions.
• Support transfers of entities to and from other administrators.
• Draft resolutions, loan agreements, powers of attorney, facility documentation, property transaction documents and correspondence to third parties.
• Prepare client meeting materials and respond to transaction execution or information requests.
• Provide data and clarification to Accounting and Compliance teams.
• Conduct periodic company reviews to ensure proper governance.
• Maintain accurate client information in internal databases.
• Offer general administrative support, assist team leaders on ad‑hoc requests and contribute to process improvements.

Required profile

• Relevant degree or professional qualification (advantageous).
• Minimum 5 years of practical experience in the offshore financial services industry.
• Strong command of business English.
• Solid knowledge of fund structuring and administration for high‑net‑worth clients.
• Excellent interpersonal and communication abilities.
• Client‑care and service‑oriented mindset.

Required skills