Administrative Support Officer

About the role

Juristax is looking for an Administrative Support Officer (Team Secretary) to support its team with document handling, filing, typing and administrative tasks. The role covers printing, scanning and photocopying, certified true copies, document binding, signature processing, filing and the preparation of board packs.

Key responsibilities

• Print, scan and photocopy documents on request, rename them correctly and handle requests via email or the designated tray
• Prepare certified true copies of documents, place stamps and obtain signatures
• Bind documents as required
• Download surveys from ODCS, help with internal reporting, fill in the TRC Renewal sheet and minutes schedule, and monitor TRC renewal deadlines
• Prepare forms for new entities, track couriers, order taxis and meals, and arrange meetings, taxis and hotels
• Request stationery weekly, fill in Bill4Time daily and save bank statements within 5 working days
• Manage the signature process: payment instructions and other documents, and notify recipients of courier dispatches with tracking numbers
• File documents electronically and physically, following the renaming and folder conventions and the 24-hour and 48-hour turnaround times
• Type and format documents, and help prepare electronic and physical board packs

Required profile

• Minimum HSC or equivalent qualification
• At least two years of previous secretarial experience
• Comfortable working under pressure in a demanding team
• Good written and spoken English, polite telephone manner
• Very organised, flexible, committed to quality and accuracy, and a team player

Required skills

• Competence with Microsoft Office
• Document filing and basic office administration