Receptionist

About the role

Juristax is looking for a receptionist to provide front-desk and administrative support. The role covers answering calls, managing visitors, handling enquiries and providing general clerical assistance.

Key responsibilities

• Answer the telephone, screen and direct calls, and take and relay messages
• Greet people entering the organisation, direct them to the right destination and deal with public and customer queries
• Keep track of staff coming in and going out, monitor visitor access and maintain security awareness
• Book taxis for clients and staff on request
• Prepare correspondence and documents, schedule appointments and keep the appointment diary manually or electronically
• Organise conference and meeting room bookings, co-ordinate meetings and organise catering
• Control inventory of stationery and commodities, and look for supplier quotations and prepare purchase orders
• Tidy the reception area and boardrooms, and organise candidate interviews and interview packs
• Submit documents for signature in a tray provided for the team

Required profile

• High school certificate
• At least 2 years of experience in a similar post
• Good verbal and written communication skills in English and French
• Professional personal presentation, customer service orientation, attention to detail, initiative, reliability and flexibility

Required skills

• Administrative and clerical procedures
• Microsoft Office tools and relevant software
• Switchboard/PABX operation
• Information management